# Microsoft 365 subscriptions

> Your company's Microsoft 365 subscriptions — how many licences you have, what they cost and when they renew.

Source: https://docs.incabus.com/en/cloud/microsoft-365/subscriptions/

Last updated 16 Oct 2026

This page shows your company's Microsoft 365 subscriptions — active ones, and newly ordered ones awaiting activation: which
products you have, how many licences, the price, and when each subscription
renews. From here you open a subscription to add or remove licences.

Open it under **Microsoft 365 → Subscriptions** in the menu. Every role can
see the list.

*Screenshot: The subscription list*

## Which company?

The list shows the company chosen in the **company picker** in the header.
If the page says *No Microsoft 365 environment connected yet*, we have not
connected your company's Microsoft 365 to the portal. The
**Get started with Microsoft 365** card shows the two ways: we create a new
Microsoft 365 environment (tenant) for your organisation, or help you move
the one you have, with its licences, to us.
**Contact us about Microsoft 365 licences** takes you on from there.

If your company has more than one Microsoft 365 environment, each gets its
own table with a heading.

## What the columns mean

| Column | |
|---|---|
| **Part number** | Microsoft's article number for the product. The small icon copies it. |
| **Product** | The name of the subscription, for example *Microsoft 365 Business Premium*. |
| **Status** | **Active**, or **Awaiting activation** — just ordered, and Microsoft is activating it. That usually takes a few minutes; it cannot be changed until it is active. |
| **At renewal** | How many licences the subscription will have when it renews. Shown in **amber** when it differs from what you have today — a change is scheduled. A dash means it does not renew. |
| **Purchased** | How many licences you have now. |
| **Price** | Your price per licence, per month (**/mo**) or per year (**/yr**), as billed. |
| **Total** | Price × purchased. |
| **Renewal** | When the subscription renews — or **Does not renew**, with the date it ends. |

Click a column heading to sort. The **pencil** (**Change**) at the end of a
row opens the subscription — see
[A subscription](https://docs.incabus.com/en/cloud/microsoft-365/subscriptions/subscription/).

Only licence-based subscriptions are shown. Pay-as-you-go services such as
Azure are billed separately and are not listed here.

## Add a subscription

Choose **Add subscription** at the top to find a new product in the
[licence catalogue](https://docs.incabus.com/en/cloud/microsoft-365/license-catalog/) and order it — see
[Order a new subscription](https://docs.incabus.com/en/cloud/microsoft-365/subscriptions/order/).

## Export

Choose **Export** for the whole list:

- **Export to PDF** — a printable overview.
- **Export to Excel** — every column, plus whether each is billed per month
  or per year. Counts and amounts are numbers you can calculate with.

## Good to know

- The list is read directly from our Microsoft supplier each time you open
  it, so it is always current.
- If the page says *We could not load the subscriptions*, the connection to
  our supplier failed. Try again in a moment.

## Related

- [A subscription](https://docs.incabus.com/en/cloud/microsoft-365/subscriptions/subscription/)
- [Licence catalogue](https://docs.incabus.com/en/cloud/microsoft-365/license-catalog/)